How to Manually Enter Vehicle Readings
Quick Links
Follow these steps to enter or upload readings manually for odometer, hubometer, reefer, and standby hours. View the Readings Overview article for more information on managing readings.
For Fleet Managers
Video Tutorial
This 3-minute clip explains how to enter vehicle readings manually for Fleet Managers.
Step-By-Step Guide
For a quick checklist on how to manually enter readings, follow the steps below:
- Log in to rydergyde.com.
- Navigate to Readings
- Scroll or Search to locate your vehicle
- In the Latest Odometer column, enter the most recent odometer reading and select the check mark icon in the Actions column to save. Readings are saved one at a time.
- For Reefer or Standby hours, scroll to the right and enter in Latest Reefer and Latest Standby.
Odometer Readings
- Current readings come from your Last Billed Odometer Readings and your Latest Odometer Readings.
- Difference Odometer Readings are the Latest Billed Readings subtracted from the Latest Odometer Readings.
- Difference Odometer Readings, Latest Odometer Readings, and Odometer Source all work together.
- Reefer and Standby Hours operate the same way as the Odometer Readings.
Warning: Readings
If we detect more than 1,500 miles per day and the reading is less than the last billed number or exceeds the limit of your reading's difference, a warning symbol will pop up next to it. Please ensure that you have entered the correct number.
Tip: Save Time with RyderConnect Fleet Sync
If you have an ELD or other telematics system, Ryder can link with that system to get real-time readings. To get this setup, visit go.ryder.com/fleetsync to see if your system is supported and activate.
Need to Bulk Upload Readings?
Visit our article How to Bulk Upload Vehicle Readings for faster results.
Common Questions
Can I override telematics readings?
Yes. Even if your unit is telematics‑enabled, you can override existing readings by entering updated values manually.
Why don’t I see Reefer or Standby fields?
You may need to scroll to the right to view them. Reefer and Standby fields appear only for vehicles that support those readings.
What if I need to enter readings for many vehicles?
If your fleet has more than 25 vehicles, you can use the Bulk Upload feature to enter readings all at once using an Excel spreadsheet.
How do I connect my telematics system?
To link your telematics system and reduce the need for manual entry, visit go.ryder.com/fleetsync for more information.
How do I input engine hours for the yard goat?
Enter engine hours under Reefer hours. You may need to scroll to the right to view them.