Quick Links
Video Tutorial
Step-By-Step Guide
Viewing a Report
Downloading a Report
Subscribing to a Report
Available Reports
Cost Management
Fleet Management
Fuel Management
Rental Management
KPIs
Maintenance
Connected Fleet
Roadside Assistance
Common Questions
What is the difference between dashboards and reports?
Can I download reports?
RyderGyde™ Reports help you gain insight on your fleet operations, including detailed analytics, summary overviews, or performance dashboards. Each report is designed to provide insights that can help you make informed decisions, optimize operations, or track progress over time. You can customize the data views, set up automated alerts, and even collaborate with your team by sharing reports directly within the platform.
For Fleet Managers
Video Tutorial
This 3-minute clip walks through how to navigate the Reports view within RyderGyde™.
Step-By-Step Guide
For a quick checklist on viewing reports, follow the steps below:
Viewing a Report
- Log in to rydergyde.com.
- Navigate to Reports.
- Select a report and click See Report. (See the list below for detailed descriptions.)
- Fill out the necessary parameters or filters for the report.
Downloading a Report
- After opening a report, hover over the icon next to the Filter icon.
- Select Export to PDF to download your report. You can also select Share to send this report to your fleet manager.
Subscribing to a Report
- Navigate to Reports > Subscriptions.
- Open a report to access subscription options and view reports.
For a step-by-step guide on how to subscribe to reports, view the help article: How to Subscribe to a Report.
Available Reports
Cost Management
| Report | Description |
|---|---|
| Spend Analysis | Dashboard with multiple views and timeline options for invoice data, including summaries by product line and charge type, repair history by VMRS system codes, customer unit numbers/hierarchy, invoice numbers, fleet make, model/year type, and manufacturer. |
| Billed Repairs & Roadside Assistance | The system generates reports that detail the billable charges for repairs and roadside assistance, including the invoice number, repair date, service description, labor hours, and the total amount spent on labor, parts, and tax services. |
Fleet Management
| Report | Description |
|---|---|
| Fleet Specifications Dashboard | The Dashboard provides fleet specifications, details, and charts categorized by vehicle type, make, model year, customer hierarchy, Ryder locations, and contract expiration. |
| Fleet Expiration Details | Report with fleet in-service dates, including contract expiration date, fleet type, model year, make, and engine. |
| Fleet in Service / End Service | Report with fleet in-service and out-of-service dates, including status of final billing, fleet type, model year, make, and engine. |
| Fleet Over-/Under-Rated Miles | Report with a comparison of actual vs. contractual miles/km: prior month, last three and twelve months, and LTD. |
| Fleet Specifications | Report with fleet specifications: Ryder vehicle number, customer vehicle number, vehicle type, make, model, model year, VIN, engine, transmission, and other vehicle components and licensing information. |
| New Vehicle On Order Status | Report the build status of new vehicles on order with the OEM: Ryder vehicle number, type, make, model, VIN, estimated build date, ship date, and delivery date. |
| Preventive Maintenance (PM) Currency | Report with daily fleet preventive maintenance (PM) status percentage per vehicle: current, overdue, and PM type. |
| Preventive Maintenance (PM) Status Details | Report with daily fleet preventive maintenance (PM) status percentage per vehicle: current, overdue, PM type, days, miles/km, last PM, and odometer. |
| Fleet Uptime | Report the historical and current Fleet Uptime percentage based on the downtime calculated between check-in and completion. Also includes the units that are currently checked into Ryder shops for service. |
Fuel Management
| Report | Description |
|---|---|
| Fuel Activity Dashboard | Dashboard with fuel activity from Ryder fuel locations, including fuel tickets, invoice number, and breakdown of fuel costs. |
| IFTA Invoice Dashboard | Dashboard with interstate fuel tax activity and trip records. |
| Fuel Activity | The Fuel Activity report from Ryder fuel locations includes the invoice number and fuel cost. |
Rental Management
| Report | Description |
|---|---|
| Rental Activity Dashboard | Dashboard with multiple views of current and historical data on rental agreements: rental type, status, number of days, mileage, rates, and sub-units. |
| Open Rentals and Out-of-Service Fleet | The Dashboard provides a daily count of open rental agreements and an average count of out-of-service units, broken down by customer hierarchy. |
| Rental Activity | Report with current and historical data on rental agreements: rental type, status, number of days, mileage, rates, and subunit number. |
KPIs
| Report | Description |
|---|---|
| KPI Dashboard with Average Costs and Fleet Uptime | Dashboard with the historical Fleet data and key maintenance performance metrics: fleet count & average age, PM Currency, rental days, service calls, fleet uptime, and average charges per vehicle. |
| KPIs | Report with the historical Fleet data and key maintenance performance metrics: fleet count & average age, PM Currency, sub days, service calls, and repairs per thousand miles. |
Maintenance
| Report | Description |
|---|---|
| Maintenance History (Two years) | Report with current and two years of historical fleet maintenance and repair details: VMRS system, assembly and component codes, repair reason, and part description. |
| Maintenance History (Seven years) | The report includes current fleet maintenance and repair details, as well as seven years of historical data, including VMRS system, assembly and component codes, repair reasons, and part descriptions. |
| eDVIR Defects (electronic driver vehicle inspection report) | The report includes eDVIR inspections, defects, and the status of those defects over the past three months. |
Connected Fleet
| Report | Description |
|---|---|
| Fleet Sync Connected Vehicles Analysis | This dashboard includes odometer and GPS reading dates for a given lessee/rental customer for the last 31 days and the percentage of the connected fleet compared to the lessee's total fleet. |
| Fleet Sync Connected Vehicles | This dataset includes odometer and GPS reading dates for a given lessee/rental customer for the last 31 days. |
Roadside Assistance
| Report | Description |
|---|---|
| Roadside Assistance Calls | The report with current and historical data on service calls initiated through RCRC or a Ryder shop does not include service calls for customers that are billed for all service events and service calls related to operational issues. The report includes information on the customer's unit number, hierarchy, Ryder unit number, case number, VRMS system codes, and downtime. |
Common Questions
What is the difference between dashboards and reports?
Dashboards are interactive and allow you to explore data visually using charts, filters, and timelines. Reports provide detailed, tabular data that can be reviewed online or downloaded for further analysis.
Can I download reports?
Yes. Most reports can be downloaded so you can analyze the data offline or share it with stakeholders outside of RyderGyde™.