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This article provides an overview of how sales tax, personal property tax, and heavy vehicle use tax are applied, including potential exemptions, customer responsibilities for maintaining accurate vehicle information, and how state‑specific tax requirements are managed.
Sales Tax Exempt
Sales Tax laws vary depending on the vehicle’s domiciled state, and it is a tax charged by the state and local governments as a percentage of the purchase price of the vehicle or on the vehicle’s revenue stream, depending on the individual state requirements.
Some customers may qualify for exemption from sales tax, such as government entities, charitable organizations, or customers who are leasing a vehicle for resale. Each state has its own rules to determine exempt status.
If you believe you qualify for exemption from sales tax, please contact your tax advisor and complete the tax exemption form that is required for the state where your vehicle(s) is/are domiciled. Once the form(s) is/are complete, please email it/them to your Ryder salesperson for submission. Please reference the attached FAQ for additional information related to Sales Tax.
Sales Tax
Sales tax is charged by state and local governments as a percentage of the purchase price of the vehicle or the vehicle’s revenue stream. The tax laws vary depending on the state where the vehicle is domiciled. Customers are required to communicate any changes to Ryder as soon as possible (e.g., sales tax exemption for sales tax, vehicle domicile for property tax).
For additional questions, contact your state licensing contact. Each state has a different mailbox—License_XX@Ryder.com. XX relates to the state's 2-letter abbreviation code. For example, to reach the TX licensing team: License_TX@Ryder.com.
Personal Property Tax
Personal property tax is collected by state, county, and local taxing jurisdictions as a percentage of the market value or the cost/age/mileage of the vehicle. The tax laws vary depending on the state where the vehicle is domiciled.
Ryder sends customers an annual email to request the following information: confirmation or updates to garage address for each unit and annual mileage driven in each state for each unit. Customers are required to provide the requested information to receive the most favorable property tax assessment. If a vehicle domicile changes before or after the email request, customers are required to communicate the change to Ryder as soon as possible.
Heavy Vehicle Use Tax
The heavy vehicle use tax, or HVUT, is a fee assessed annually on heavy vehicles operating on public highways at registered gross weights equal to or exceeding 55,000 pounds. FHUT cannot be paid by anyone apart from Ryder as the owner of the vehicle. For additional questions, contact your state licensing contact. Each state has a different mailbox—License_XX@Ryder.com. XX relates to the state's 2-letter abbreviation code. For example, to reach the TX licensing team: License_TX@Ryder.com.
For all other inquiries, please contact NOW@ryder.com.
Common Questions
Why does sales tax vary between customers?
Sales tax laws differ by state, so the amount charged and how it’s calculated depend on the vehicle’s domicile and the applicable state and local regulations.
How do I apply for a sales tax exemption?
You should consult your tax advisor, complete the appropriate state tax exemption form for your vehicle’s domicile, and submit the completed form to your Ryder salesperson for processing.
What happens if my vehicle’s domicile changes?
You are required to notify Ryder as soon as possible, whether the change occurs before or after the annual information request cycle.
Who is responsible for paying FHUT?
FHUT must be paid by Ryder as the vehicle owner; customers are not responsible for making this payment directly.